Office manager H/F

We are hiring an office manager H/F to provide administrative and financial support for one of our client based in Paris .

The company is a medical device company founded in Paris, France, employing 15 people in the headquarters in Paris, 25 people in a US-based subsidiary, and various people working remotely in Australia, Germany, the Netherlands.

Your responsibilities will include:

Finance:

• Manage treatment and validation of invoices

• Prepare payments to suppliers

• Handle archiving of invoices and other legal documents

• Review and validate expenses

• Collect and enter data for various financial spreadsheets

• Ensure legal and administrative compliance of clinical activities

• Provide administrative administrative support for contracts and legal documents

General and Office Management :

• Assist the Management team and the collaborators with the day-to-day administrative duties in the office and ensure that office is operating smoothly

• Manage office supplies

• Assist and support the Management by carrying out international travel arrangements

• Arrange and co-ordinate internal and external conference calls and meetings

• Plan internal and partner workshops, seminars and other events

• Assist the team and the executives to create clear, informative PowerPoint presentations

• Handle telephone calls and visitors reception

• Manage mail and email correspondence

• Assist with managing and maintaining IT infrastructure

• Provide other administrative support as necessary, including scheduling internal and external group meetings, maintaining calendars, doing research, and creating reports/meeting minutes

REQUIRED SKILLS

• 3-5 years similar experience in a start-up company, preferably in the medical sector

• Language: fluent in written and spoken English and French

• Excellent Computer skills: Microsoft Outlook, Excel, Word, PowerPoint, Teams, visioconference tools

• Ability to handle sensitive and confidential items with discretion

• Capable of handling diverse matters, with an adaptable and flexible approach/mindset

• Detail conscious, with outstanding planning and organizational skills (priorities, meetings, travel)

• Willing and able to learn

Avez-vous déjà pensé à devenir consultant(e) en recrutement ?

Deux fois Great Place to Work, Walters People a reçu 5 étoiles dans le classement des Meilleurs Cabinets de Recrutement du journal Les Echos (catégories: Travail Temporaire et Managers et Spécialistes).

Nous avons de nombreuses opportunités à pourvoir dans nos équipes, n’hésitez plus, rejoignez-nous https://www.walterspeople.fr/nous-rejoindre.html